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Executive Assistant-SVP, Philanthropy

City of Hope

City of Hope

Administration
Posted on Tuesday, July 9, 2024

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Performs advanced, diversified, confidential and highly responsible professional secretarial & administrative services in support of an Executive Officer. Work assignments are complex in nature where considerable judgment, tact, creativity & initiative are required in resolving problems. Exercises frequent independent judgment, makes administrative decisions (within agreed upon limitations) and takes action on behalf of executive based on knowledge of organization policies, practices, personnel & corporate activities.

As a successful candidate, you will:

  • Uses discretionary initiative and judgment in handling sensitive & confidential details, establishing priorities and resolving problems relating to day-to-day operations & administrative details.
  • Serves as a liaison between executives, managers & visitors as required. Researches and fulfills information requests from internal & external business contacts.
  • Resolves routine and complex inquiries and problems requiring in-depth knowledge of organizational, divisional, and departmental policies, procedures & projects in progress.
  • Uses judgment in handling telephone calls & appointment requests for executive, routes to others as appropriate.
  • Schedules & maintains calendar of appointments, meetings & travel itineraries. Coordinates related arrangements.
  • Assists executive in maintaining & keeping scheduled appointments, meetings, etc.
  • Independently prepares & distributes minutes of meetings. Initiates follow-up on items discussed in meetings.
  • Initiates routine and some non-routine correspondence & memoranda. Drafts correspondence for executive’s final approval.
  • Compiles, computes, summarizes & analyzes data for special reports.
  • Plans, organizes, and prioritizes special projects.
  • Helps create power point presentations.
  • Has regular exposure to highly confidential information & files.
  • Performs other related duties as assigned or requested.
  • Executive assistant may support multiple leaders.

Qualifications

Your qualifications should include:

  • 2 years Post High School Trade, Business or Professional School
  • 5 years’ experience in administrative & secretarial support at an executive level. Possesses a high level of administrative and secretarial skills & versatility in the use of PCs and related office software.
  • Excellent organizational skills
  • Displays tact/consideration in dealing with City of Hope patients and employees.
  • Foster/promote a positive image and professional appearance.
  • Maintain an orderly work area.
  • Work well as part of a team in the office

City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.

To learn more about our Comprehensive Benefits, please CLICK HERE.