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Coordinator, Accounting



Accounting & Finance
Lawrenceville, GA, USA
Posted on Friday, June 7, 2024

This job is a full time, benefited, FLSA non-exempt position in the Administrative Services Division that reports to the Director, Budget and Grant Accounting.

Salary: $52,000/yr

Minimum Qualifications (Job Code 11213)
Bachelor’s degree in a related field *and* Two (2) years related work experience

Note: Experience may substitute for the degree on a year-for-year basis.

Preferred Qualifications:

In addition to the minimum qualifications, experience using Team Works Financials, including use of queries and report processing. Working knowledge of State of Georgia and Gwinnett Technical College policies and procedures. Accurate 10-key skills. Working knowledge of Excel. Good organizational skills and works well independently.

Job Description Summary:

Under general supervision, assists the business office staff with daily workload and special projects as identified and assigned. Responsible for accurate and timely data entry. Must be able to communicate complex accounting transactions with internal and external customers. Must be available to work between the hours of 7:30am-6:30pm. Must be able to travel between campuses when required.

Technical Skills and Competencies:

Knowledge of governmental accounting; knowledge of the State of Georgia financial system, and State of Georgia accounting cycles and processes; customer service, interpersonal relations and public service; confidentiality; use of computers and job related software; basic conflict resolution; professional and effective oral and written communication; ability to prioritize and schedule tasks to meet deadlines and objectives

Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior. (Performed by all incumbents)

· Demonstrates eagerness to learn and assume responsibility; seeks out and accepts increased responsibility; displays a "can do" approach to work.

· Shows persistence and seeks alternatives when obstacles arise; seeks alternative solutions; does things before being asked or forced to by events.

· Works within the system in a resourceful manner to accomplish reasonable work goals; shows flexibility in response to process change and adapts to and accommodates new methods and procedures.

· Accepts direction and feedback from supervisors and follows through appropriately.

· Works when scheduled; begins and ends work as expected; calls in according to policy when arriving late for work or when absent; observes provisions of Fair Labor Standards Act; observes policies on break and lunch periods; uses work time appropriately.


Percentage of Time:

Reviews a wide range of source documents, such as vouchers, invoices, receipts, and other forms for accuracy and completeness;

  • Gathers appropriate information, compares records and correctly traces inaccuracies or omissions. Initiates appropriate corrective actions.
  • Completes reconciliations and transfers accounting data from individual accounting journals and ledgers to general ledgers within appropriate periods.
  • Notifies appropriate authorities regarding balancing/reconciling discrepancies, problems and/or trends


Perform and complete variety of tasks and assignments associated with support functions for the Administrative Services division

AP Document Scanning

  • Serves as back up cashier.
  • Processes secure file transfers for student refund processing.
  • Assists with Annual Physical Inventory as needed.
  • Assist with Travel review, training, and answering questions.
  • Assist with p-card review, training, and answering questions.
  • Maintain Administrative Services SharePoint site
  • Assist with maintenance of Administrative Services Policy and Procedure Manual

Monitor and orders office supplies and submit other purchasing carts for the division

Enter service tickets as needed for facilities, IT, and equipment

  • Readily participate in Admin Services functions such that support the college


Enter data from forms, records, reports and/or other sources into computer for purposes such as maintaining databases and complete incidental word processing and spreadsheet assignments

  • Record journal entries to the general ledger using PeopleSoft upload tool.
  • Review AP check runs.
  • Enter speed types and speed charts into PeopleSoft accounting system.
  • Post financial and budget reports to SharePoint for department review.
  • Run and post open encumbrance report to SharePoint for department review.
  • Assist with purchase orders and tracking
  • Coordinate necessary room reservations and preparations


Enters routine financial transactions into accounting systems; verifies and corrects information; reconciles accounting records; (Performed by all incumbents)

Receives and accurately batches source documents according to applicable methods.

Accurately records transactions in a timely manner and according to established procedures and system guidelines.

Adequately analyzes and reviews recorded transactions to ensure accuracy of entry.

Appropriately determines sources of errors and/or makes corrections.

Categorizes entries to appropriate accounts.

Assigns correct accounting codes according to established guidelines.


Participate in special projects and committees as directed by the supervisor


Organizes and maintains hard copy files of departmental records; (Performed by all incumbents)

Maintains complete, accurate and readily accessible files that conform to applicable policies, procedures, guidelines and standards.

Regularly purges files in accordance with policies on record retention.

Follows guidelines for providing information to auditors and others.

Maintains confidentiality of records, files and other documentation.


Performs limited clerical responsibilities. Responds to requests for information/advice and solves clerical problems. (Performed by all incumbents)

· Accurately and promptly performs clerical duties such as, maintaining leave records, distributing mail, typing, answering the phone, etc.

Responds promptly, effectively and appropriately to requests for information and assistance.


Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College


Physical Demands:


(N)Never, (O)Occasionally or (C)Constantly

Requires operation, access, or control of financial resources.


Requires having a P-Card.


Driving is a responsibility of this position.


This position will have direct interaction or care of children under the age of 18 or direct patient care.


This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).


This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.


This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.


This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.


This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.


This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.


Operating motor vehicles or heavy equipment with or without reasonable accommodation.


Noisy environments.


Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.


Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.


Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.


Work in outdoor elements such as precipitation and wind.


Assessing the accuracy, neatness and thoroughness of the work assigned.


The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, spouse of military member or citizenship status (except in those special circumstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all technical college-administered programs, programs financed by the federal government including any Workforce Innovation and Opportunity Act (WIOA) Title I financed programs, educational programs and activities, including admissions, scholarships and loans, student life, and athletics. It also encompasses the recruitment and employment of personnel and contracting for goods and services.

The Technical College System and Technical Colleges shall promote the realization of equal opportunity through a positive continuing program of specific practices designed to ensure the full realization of equal opportunity. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Lisa Richardson, Title IX and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100, Room 323B, Lawrenceville, GA 30043, 678-226-6691

Bachelor's degree *and* Two (2) years related work experience Note: Experience may substitute for the degree on a year-for-year basis.
Additional Information