The Georgia Department of Behavioral Health and Developmental Disabilities (DBHDD) is the state agency that focuses solely on policies, programs, and services for people with mental health challenges, substance use disorders, intellectual and developmental disabilities, or any combination of these. As Georgia’s public safety net, DBHDD operates six field offices and five hospitals throughout the state within three program areas: behavioral health, developmental disabilities and hospital services.

The main office for DBHDD is located in downtown Atlanta.

Job Description

Job Title: Administrative Assistant- Office of General Counsel

Pay Grade: H

Job Summary:

The Administrative Assistant provides comprehensive administrative and clerical support to the Office of General Counsel, including the General Counsel and staff members. This role demands a highly organized and detail-oriented individual capable of managing a variety of tasks in a fast-paced environment.

Key Responsibilities:

• Administrative Hearings: Process requests for administrative hearings before various bodies, including the Office of State Administrative Hearings (OSAH), the State Personnel Board, EEOC, and GCEO.
• Correspondence and Communication: Manage incoming and outgoing mail, address IT and phone issues, and facilitate effective communication within the department.
• Financial and Administrative Tasks: Process bill payments, maintain accurate leave records, and ensure the department is well-stocked with necessary supplies.
• Scheduling and Coordination: Arrange appointments, schedule meetings, and process travel requests for the legal team.
• Reporting and Documentation: Generate and maintain Office Performance Reports, demonstrating proficiency in Excel, Word, and PowerPoint.

Preferred Qualifications:

• Bachelor's degree or three years of relevant work experience.
• Prior legal administrative experience, ability to thrive in a fast-paced environment, strong prioritization and organizational skills, exceptional customer service, and familiarity with office management software. Familiarity with Kronos, Concur, and PeopleSoft a plus.

Benefits

In addition to a competitive salary & benefits, GA Department of Behavioral Health and Developmental Disabilities is part of a statewide initiative called Total Rewards that seeks to attract and retain employees by supplementing their base pay and benefits with programs designed to improve the quality of their work environment and lead to greater job satisfaction and work/life balance. Eligible employees are offered generous benefits, including health and dental insurance; retirement and savings plan options; and paid holidays, vacation and sick leave. For more information, visit https://dbhdd.georgia.gov/benefits

Employment Requirements
To ensure the safety and wellbeing of our employees, individuals and communities we serve, certain positions within DBHDD may require evaluations, vaccinations, professional licensure and certifications. Licenses must be current and enable providers to practice within the State of Georgia.

The following are a listing of evaluations and vaccinations that may be required for employees, including those not involved with direct care:

• Drug Screening
• TB Evaluation
• Annual Influenza*

*Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

DBHDD is an Equal Opportunity Employer
It is the policy of DBHDD to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

FOR THIS TYPE OF EMPLOYMENT, STATE LAW REQUIRES A NATIONAL AND STATE BACKGROUND CHECK AS A CONDITION OF EMPLOYMENT.