The Georgia Department of Behavioral Health and Developmental Disabilities (DBHDD) is the state agency that focuses solely on policies, programs, and services for people with mental health challenges, substance use disorders, intellectual and developmental disabilities, or any combination of these. As Georgia’s public safety net, DBHDD operates six field offices and five hospitals throughout the state within three program areas: behavioral health, developmental disabilities and hospital services.

The main office for DBHDD is located in downtown Atlanta.

Job Description

Job Title: Accounts Payable Supervisor

Pay Grade: J

Job Summary:

AP Supervisor Responsibilities:
• Supervising, guiding, and/or instructing the work assignments of subordinate staff.
• Supervise daily operations of AP team.
• Scheduling and assigning tasks to subordinates.
• Overseeing accounting and fiscal control functions in the accounts payable area.
• Monitoring processes related to accounts payable (ex. Invoice processing of subordinates, payment cycles, etc.)
• Observing staff performance and notifying AP Manager of areas of strength, weakness, and opportunities.
• Resolving complex matters with internal and external customers.
• Manage agency Verizon Account
• Respond to email inquiries for status updates and other AP related matters.
• Send notifications to appropriate staff and team members of failed ACH payments via email.
• Process all AP invoices (PO, PC/CP, Direct, GCDD, Reimbursement Requests, Registrations, SharePoint etc.,) in 2-3 business of receiving requests according to instructions.
• Research Failed ACH Payments and annotate the reports.
• Review and remove Vouchers on Hold that have been verified for payment.
• Prepare and send weekly wire remittances to state agencies that have been updated in PeopleSoft for wire payments.
• Audit reports and POs when there are payment discrepancies to assist in resolving the issue and work with budget and procurement to fix POs.
• Provide guidance to internal staff related to reviewing PO queries, receipts, and payment information.
• Provide support documentation for external audit requests.
• Review and approve UAS contracts.
• Review and process AP and GL errors from report.
• Send Due Proof Report to Revenue Team, as necessary.
• Update Pay Cycle
• Train Staff on creating, editing, and correcting Concur Expense Reports via Teams or Phone
• Approve Travel Expense Reports timely.
• Download Weekly "Approval" report from Concur.
• Compile list of Employees and former employees with UNK fees not expensed and send monthly.
• Complete other tasks as assigned.

Benefits

In addition to a competitive salary & benefits, GA Department of Behavioral Health and Developmental Disabilities is part of a statewide initiative called Total Rewards that seeks to attract and retain employees by supplementing their base pay and benefits with programs designed to improve the quality of their work environment and lead to greater job satisfaction and work/life balance. Eligible employees are offered generous benefits, including health and dental insurance; retirement and savings plan options; and paid holidays, vacation and sick leave. For more information, visit https://dbhdd.georgia.gov/benefits

Employment Requirements
To ensure the safety and wellbeing of our employees, individuals and communities we serve, certain positions within DBHDD may require evaluations, vaccinations, professional licensure and certifications. Licenses must be current and enable providers to practice within the State of Georgia.

The following are a listing of evaluations and vaccinations that may be required for employees, including those not involved with direct care:

• Drug Screening
• TB Evaluation
• Annual Influenza*

*Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

DBHDD is an Equal Opportunity Employer
It is the policy of DBHDD to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

FOR THIS TYPE OF EMPLOYMENT, STATE LAW REQUIRES A NATIONAL AND STATE BACKGROUND CHECK AS A CONDITION OF EMPLOYMENT.