******* INTERESTED CANDIDATES MUST APPLY AT: https://www.easyhrweb.com/JC_SouthernCrescent

GRIFFIN CAMPUS

MINIMUM QUALIFICATIONS:

Bachelor’s degree *and* three years’ experience in academic records or a similar environment OR an Associate Degree from an accredited college or university with at least five years of related work experience.

PREFERRED QUALIFICATIONS:

(In addition to the minimum qualifications)

Experience working with BANNER/FERPA. Previous paid work experience in a Registrar’s Office.

RESPONSIBILITIES:

The Assistant Registrar supports the Registrar in the administration and management of student academic records and registration services. This position ensures the accuracy, integrity, security, and confidentiality of student records while maintaining compliance with institutional policies, state regulations, and federal guidelines.

• Assists the Registrar with administering academic policies.

• Maintains the accuracy and security of all student academic records.

• Schedules classes for new, transfer, and transient students.

• Serves on committees as appointed and attends conferences related to the profession.

• Maintains web pages, many of which contain the technical college’s general catalogue.

• Collects class grades from instructional staff and issues quarterly student grade reports.

• Works closely with others to solve problems or answer questions about the student information system and student records.

• Creates and maintains degree audits by working with department chairs and individual faculty to determine degree requirements.

• Prepares statistics related to degrees awarded.

• Creates concise, clear reports related to student issues.

• Evaluates college transcripts for transfer students; Evaluates student records and transcripts for HOPE Scholarship.

• Assists in the day-to-day management of the Registrar’s Office activities (supervising staff, records maintenance).

• Assists with the design and execution of special events, projects, and activities as requested.

• Other duties as assigned.

COMPETENCIES:

• Skill in the operation of computers and job-related software programs

• Oral and written communication skills

• Skill in interpersonal relations and in dealing with the public

• Decision making and problem solving skills

• Ability to pay close attention to details, coordination and prioritization

• Ability to maintain confidentiality

• Knowledge of laws related to students entering into college establishments

• Knowledge of state residency policies for students entering educational establishments

SALARY:

Salary commensurate with education and work experience. Benefits include paid state holidays, paid annual and sick leave, and the State of Georgia Flexible Benefits Program.

SPECIAL NOTES:

It shall be a condition of employment to submit to a background investigation. Offers of employment shall be conditional pending the result of the background investigation.

Federal Law requires ID and eligibility verification prior to employment.

All male U.S. citizens, and male aliens living in the U.S., who are ages 18 through 25, are required to register for the military draft and must present proof of Selective Service Registration upon employment.

Applicants who need special assistance may request assistance by phoning (770)229-3454.

Applicants scheduled for interviews will be notified of the status of the position.

** The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, spouse of military member, or citizenship status (except in those special circumstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all technical college-administered programs, programs financed by the federal government including any Workforce Innovation and Opportunity Act (WIOA) Title I financed programs, educational programs and activities, including admissions, scholarships and loans, student life, and athletics. It also encompasses the recruitment and employment of personnel and contracting for goods and services.