Assistant Sr, Office

This position performs Sr Office Assistant duties and responsibilities for the Measurement, Controls, and Real Time Systems Support groups.

Education / Experience:

• Proven admin or assistant experience.

• Knowledge of office management systems and procedures.

• Excellent time management skills and ability to multi-task and prioritize work.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills.

• Strong organizational and planning skills.

• Proficient in MS Office – Excel, Power Point, Word & Outlook.

• High school diploma or equivalent; college degree preferred.

• Ability to effectively communicate via phone and email ensuring that all Sr Office Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Job Responsibilities:

• Supports managers and employees through a variety of tasks related to organization and communication.

• Become proficient with a variety of the department's tools, concepts, practices, and procedures.

• Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

• Manage Director’s calendar; resolve conflicts.

• Enter expense reports on behalf of managers; Reconcile expense reports.

• Enter time reports on behalf of managers, make time entry adjustments as necessary.

• Review team’s time entry each pay period and lock in.

• Manage travel arrangements for managers.

• Assemble weekly reports, quality check, and distribute.

• Provide polite and professional communication.

• Support new hire processes, including scheduling interviews, ordering equipment, requesting new accounts.

• Support termination access removal processes.

• Organize and schedule appointments and meetings.

• Maintain contact lists.

• Handle multiple projects.

• Greet and assist visitors to the office.

• Provide information by answering questions and requests.

• Research and create presentations.

• Prepare and monitor invoices.

• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

• Order office supplies: Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

• Write letters and emails on behalf of other office staff.

• Book conference calls, rooms, transportation, couriers, hotels, etc.

• Maintain computer and manual filing systems.

• Handle sensitive information in a confidential manner.

• Take accurate minutes of meetings.

• Coordinate office procedures.

• Reply to email, telephone, or face to face inquiries.

• Receive, sort, and distribute the mail.

• Photocopy and print out documents on behalf of other colleagues.

• Produce and distribute correspondence memos, letters, faxes, and forms.

• Develop and update administrative systems to make them more efficient.

• Contribute to team effort by accomplishing related results as needed.

• Resolve administrative problems.

• Maintain up-to-date employee holiday records.

• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Additional Information

• United States citizenship is required.

• This position is in the company’s Insider Threat Program

• This position requires infrequent (up to 5%) travel to office locations.

About Southern Company Gas

Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America’s premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com .

Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy infrastructure company with national capabilities, a fiber optics network, and telecommunications services. Through an industry-leading commitment to innovation, resilience, and sustainability, we are taking action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture and hiring practices have earned the company national awards and recognition from numerous organizations, including Forbes, Military Times, DiversityInc, Black Enterprise, J.D. Power, Fortune, Human Rights Campaign and more. To learn more, visit www.southerncompany.com.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 5893

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: AGL Services Company

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