Administrative Assistant

Administrative Assistant Job Description

Location: Georgia, hybrid remote and office

Reports To: Director, Power Delivery and Customer Technology Solutions

Job Summary

The Administrative Assistant position supports the Power Delivery and Customer Technology Solutions organization. Reporting to the Director of Power Delivery & Customer Technology Solutions, this role assists the Customer Technology Solutions team and provides local support in Georgia across the PD and Customer Technology department. Additionally, this position is part of the Electric Technology Solutions Admin team, ensuring consistency and coverage for leadership support.

Key Responsibilities

The key responsibilities of the Administrative Assistant include:

• Supporting up to 5 CSM Technology Solutions leaders with travel arrangements and expense reporting as required.

• Managing the Customer Technology Solutions leadership collaboration sites, including Microsoft Teams and SharePoint.

• Coordinating logistics, agendas and scheduling for department and leadership meetings.

• Overseeing conference rooms and their scheduling, anticipating and resolving scheduling conflicts, and ensuring smooth coordination of department and quarterly Program Increment planning meetings.

• Assisting with time entry tasks, including sending reminders, clarifying processes, and reviewing entries to ensure manager approvals are complete.

• Providing support for the hiring process for leaders, including scheduling, logistics, and notebook creation.

• Promoting a diverse and inclusive environment that encourages positivity and collaboration within the department and with partners.

• Coordinating office facilities and managing the procurement of supplies for the department.

• Building strong relationships with other administrative team members, providing backup support for other Electric Technology Solutions Admin team members as necessary.

• Handling mail distribution for the floor.

Job Requirements

Education Requirements:

• High school diploma or GED required, bachelors degree preferred

Experience Requirements:

• Experience with business expense processing, timekeeping, and travel arrangements required

• Experience with Microsoft Suite required

Knowledge, Skills & Abilities:

• Exhibit “Our Values” – Safety First, Intentional Inclusion, Act with Integrity, Superior Performance

• Positive Attitude – Maintain a steady positive attitude during times of change offering support and encouragement to team members to do the same.

• Proactive – Must be on the look-out for preventing problems and challenges and be able to independently operate within broad guidelines. Recommend solutions for process improvement and bring innovative ideas to the team.

• Teamwork- Must be able to work with the team, including peer administrative representatives, the leadership team and business unit personnel across the company

• Detail oriented - Demonstrate attention to detail in efforts to produce a quality work product including expense reporting

• Efficient - Must be skilled in delivering work products with a high degree of accuracy and timeliness

• Demonstrate organization and time management skills.

• Technology – Demonstrate proficient computer skills in Microsoft SharePoint content management and access control, Teams, Outlook, Word, Excel, and PowerPoint.

• Demonstrate the ability to maintain confidentiality.

• Demonstrate passion and energy for planning and coordinating team events that create connections for the team while working in a hybrid environment.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

This job description provides a comprehensive overview of the responsibilities and qualifications required for the IT Support Analyst role and does not, nor is it intended to represent an exhaustive listing of all duties, tasks or responsibilities. Based upon individual experience and team workload, responsibilities are assigned in varying degrees.

Southern Company (NYSE: SO) is a leading energy provider serving 9 million residential and commercial customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy infrastructure company with national capabilities, a fiber optics network, and telecommunications services. Through an industry-leading commitment to innovation, resilience, and sustainability, we are taking action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture and hiring practices have earned the company national awards and recognition from numerous organizations, including Forbes, Military Times, DiversityInc, Black Enterprise, J.D. Power, Fortune, Human Rights Campaign and more. To learn more, visit www.southerncompany.com .

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 11159

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: Southern Company Services

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Our Culture & Hiring Process

Learn more about Southern Company’s culture, values, and diversity initiatives and what our hiring process looks like. You are one step closer to helping us build the future of energy!