Administrative Assistant- Plant McDonough

Administrative Assistant- Plant McDonough

Job Description and Key Expectations:

The Administrative Assistant will provide administrative support to Plant McDonough. This position will also work with other Administrative Assistant(s) in providing support to the overall plant. Duties include but are not limited to:

• Support plant personnel with timekeeping in Oracle and expense reporting in iExpense while ensuring compliance with Corporate Policies and General Accounting Procedures

• Providing administrative support to management with professionalism and confidentiality

• Providing excellent customer service with an eagerness to support internal and external customers

• Managing records and files while ensuring compliance with record retention policies

• Supporting meetings with calendar management, catering, and as a scribe when requested

• Managing travel arrangements for management

• Maintaining and ordering office supplies and other office and general administrative needs

• Assist in the tabulation, tracking, and development of reports (i.e. HR, fuels, etc.)

• Coordinating, organizing, planning, and executing meetings, conference calls and events at the plant level

• Coordinating plant tours

• Supporting Human Resource and Hiring Managers with administrative support for interviews

• Supporting welcoming and orientation of new employees

• Processing incoming/outgoing mail

• Managing administrative building meeting room calendars

• Maintain internal/external contact lists as well as other information and files

• Create Purchase Requisitions and Reconcile Invoices

• Submit training course completions for department

• Order supplies, create desktop requisitions and create purchase requests

• Prepare site- specific information for plant wide communication and meetings

JOB REQUIREMENTS

Education Requirements:

• High school diploma or GED preferred.

Experience Requirements:

• Minimum of three [3] years previous work experience in a Secretary/Administrative Assistant role performing the responsibilities listed in the job summary role is required.

• Experience with Microsoft Word, Outlook, Excel, Teams and Power Point are required.

• Previous experience with HR Information System Database, electronic time entering and invoice processing is preferred.

• Experience with account number distribution for assigning and tracking costs is preferred.

Knowledge, Skills & Abilities:

• Ability to interact professionally with customers, management, peer administrative reps and business unit personnel across the company in person and over the telephone

• Must be skilled in delivering work products with a high degree of accuracy and timeliness

• Demonstrate the ability to organize, prioritize and perform multiple activities simultaneously

• Possess the ability to determine priorities and meet required deadlines with minimal supervision

• Demonstrate proficiency in both verbal and written communications

• Demonstrate proficient computer skills in MS Word, Excel, Outlook, and PowerPoint.

• Ability to audit the timekeeping function (e.g. Time Entry/Verification, Excess Straight Time, Non-Productive Time, Substitution hours, etc.).

• Proficient with Maximo, Oracle, Powerplant or have demonstrated the ability to learn and use other computer systems

• Ability to analyze, make decisions and anticipate next steps

• Ability to resolve issues within scope of information and authority and to refer to others as appropriate

Behavioral Attributes:

• Exhibit Behaviors Consistent with “Our Core Values”"Safety First, Intentional Inclusion, Act with Integrity, and Superior Performance.".

• Demonstrate the ability to work as a team player and assist in other areas in absences or as needed

• Demonstrate the ability to maintain confidentiality.

• Demonstrate initiative in getting work accomplished with minimal direction.

• Must perform daily with a safety-focused attitude and commitment to zero accidents or injuries

• Positive attitude and a commitment to providing excellent customer service with all levels

  Georgia Power is the largest electric subsidiary of Southern Company (NYSE: SO), America's premier energy company. Value, Reliability, Customer Service and Stewardship are the cornerstones of the Company's promise to 2.6 million customers in all but four of Georgia's 159 counties. Committed to delivering clean, safe, reliable, and affordable energy at rates below the national average, Georgia Power maintains a diverse, innovative generation mix that includes nuclear, coal and natural gas, as well as renewables such as solar, hydroelectric and wind. Georgia Power focuses on delivering world-class service to its customers every day and the Company is recognized by J.D. Power and Associates as an industry leader in customer satisfaction. For more information, visit www.GeogiaPower.com and connect with the Company on Facebook (Facebook.com/GeorgiaPower), Twitter (Twitter.com/GeorgiaPower) and Instagram (Instagram.com/ga_power).

Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 18952

Job Category: Power Plant Operations & Maintenance

Job Schedule: Full time

Company: Georgia Power

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