Summary/Objective

Provides administrative support to the maintenance department by managing records, scheduling, and inventory. Key duties include maintaining files and reports on costs and vendors, ordering, and tracking parts, and coordinating with maintenance staff and external vendors. Strong organizational skills, attention to detail, and proficiency with office software like Microsoft Excel are essential for this role.

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Record and data management: Maintain organized files, records, and reports related to maintenance activities, including work orders, costs, and vendor information. Enter data into systems (such as a CMMS) for tracking repairs, parts usage, and cost.
• Inventory and supply management: Track stock levels for parts and supplies, order new inventory as needed, and receive and verify incoming materials.
• Scheduling and coordination: Help schedule routine maintenance, coordinate with maintenance staff on their repair needs, and communicate with vendors to get quotes and arrange parts or services.
• Reporting and analysis: Generate reports on maintenance activities, costs, and inventory levels. May assist with budget tracking and cost analysis.
• Administrative support: Provide general clerical support, such as filing, answering phones, and other tasks assigned by the Plant Superintendent.

Essential skills and qualifications

• Skills: Strong organizational and communication skills are crucial for interacting with staff and vendors. You should also have good analytical skills, attention to detail, and be proficient with common office software (like Microsoft Word and Excel).
• Experience: Previous experience in a clerical role or a maintenance-related position is often preferred.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a manufacturing environment where the worker may be exposed to noise, dust and some chemicals, requiring the use of appropriate personal protective equipment including safety glasses, hearing protection, and steel toe shoes. The role routinely uses standard office equipment such as computers, phones, and copiers.

Physical Demands

While performing the duties of this job, the candidate is regularly required to talk, sit, walk, stand, and hear. The candidate will be required to reach out and overhead with hands and arms, and perform repetitive hand actions – grasping, push/pull, and fine manipulations. The candidate will be required to bend, stoop, kneel, lift up to 20 lbs., and push/pull with entire body weights up to 50 lbs. The candidate must be able to climb up and down steps frequently. Specific vision abilities required by this position include color vision, close vision, distance vision, and peripheral vision.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are typically Monday through Friday 7:00 AM to 4:00 PM. Weekend and overtime may be required as job duties demand.

Travel
This position requires no travel.

Required Education and Experience

1. High School Diploma / GED
2. Administrative support or clerical experience
3. Proficiency in Microsoft Office usage
4. Inventory experience preferred.
5. Prior experience with CMMS software.

AAP/EEO Statement

TenCate Protective Fabrics provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunities apply to all terms and conditions of employment, including recruitment, selection, hiring, training, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and demotion.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.