Associate Dean, School of Health Sciences
West Georgia Technical College
Job Summary:
The Associate Dean is responsible for fostering effective cooperation, coordination, and communication across multiple campuses with regards to the college’s academic division. The Associate Dean is supervised by the appropriate divisional dean, is responsible for the administration of the instructional programs within the respective School; and works with faculty, deans, directors, AVPAA and VPAA as part of the academic management team.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
| General Support of Division/Campus • Reports to and supports the appropriate academic dean; actively works with program directors and chairs, deans and AA leadership as part of the Academic Leadership Team • Coordinates activities with division chairs, deans, and other administrators as part of the Academic Leadership Team; makes expeditious and sound decisions on issues related to the performance of duties and responsibilities within the position’s authority and the organizational structure of the college • Works to ensure the consistent exercise of college and TCSG academic policies, procedures, rules, regulations and other criteria or guidelines among all and across all campuses • Assists in the recruiting, interviewing, hiring and faculty orientation/mentoring process and recommends prospective full-time faculty. • Coordinates the selection process for competitive admissions programs; communicates admission criteria to the appropriate people and groups • Participates in, as needed, all program enrollment processes, including registration, drop/add, withdrawals, etc. • Serves on appropriate college standing and ad hoc committees. Recommends to dean faculty assignments to standing and ad hoc committees; • Assists students, faculty and staff and the general public with questions, concerns, processes in a pleasant and professional manner | (40%) |
| Supervision • Reviews and oversees financial/budget operations of program areas • Coordinates with the dean to assist faculty in attainment and continuance of program-specific accreditation under assigned supervision; • Oversees the development, review and revision of course syllabi • Under the direction of the dean, coordinates handling of any personnel issues. Assist in mediating issues or concerns between students and faculty. | (15%) |
| Curriculum Management • Works with program faculty on TCSG curriculum review process; recommends to dean any current curriculum changes, program additions, and program terminations • Assists with classroom observations to ascertain the effectiveness of programs and instructors; works with the dean to recommend changes • Completes Blackboard shell course reviews and provides feedback. Documents concerns, shares with faculty and follows up • Under the direction of the dean, reviews student perceptions/course evaluations by the students • Assists Program Chair/Director in addressing all aspects of verifying program and student learning outcomes including identification, review, revision, measurement and analysis • Coordinates catalog reviews for programs under assigned supervision | (30%) |
| Scheduling/Data/Reporting • May compile program statistics as requested by the dean to include enrollment, retention rates, graduation rates and licensure rates as applicable • With input from the division dean and program directors, coordinates development of faculty schedules and teaching assignments (load) and monitors the schedule for adjustments based on enrollment • Coordinates with division dean and faculty to facilitate the processes of program articulation, accreditation, and/or certification • Works with the college’s web master to ensure program information on the web page is accurate and up-to-date | (10%) |
| Other Duties As Assigned | (5%) |
Required Education and Experience:
• Master’s degree in a related field
*AND*
• Two (2) years of full-time employment in teaching or supervisory experience in a post-secondary environment
Preferred Education and Experience:
• Master’s degree in course of study related to one of the occupational fields listed within the specific division as applicable.
• Previous full-time teaching experience in a post-secondary institution.
• 5 years of progressive responsibility in academic leadership/management experience.
• Knowledge of current trends in education, state and local academic program curricula, and academic course standards.
• Knowledge of Blackboard, Banner and KMS
• Strong computer, communication and interpersonal skills
Competencies:
- Knowledge of higher education best practices, rules, and testing needs;
- Ability to break larger tasks into manageable smaller tasks;
- Oral and written communication skills;
- Skill in the operation of computers and job-related software programs;
- Skill in accurate recordkeeping;
- Organizational skills;
- Strategic and Tactical Planning and Research skills
- Skills in interpersonal relations and in dealing with the public;
- Decision making and problem-solving skills.
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment and technologies.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 25 pounds.
Position Type/Expected Hours of Work:
This is a full-time administrative position. Work load is Monday-Friday with possible evening and weekends based on necessity. Expected to monitor correspondence, follow-up and work as needed at various times dependent upon collegiate administrative needs.
Travel:
Travel to other campuses regularly. Overnight travel required for training, meetings and professional development.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.