Office Manager - Bookkeeping & Procurement
Operations · Full-time
Augusta, GA, USA
USD 60k+ / year
Posted on Oct 2, 2026
Start your new career as an Office Manager – Bookkeeping & Procurement with MAU in Augusta, GA. As an Office Manager – Bookkeeping & Procurement, you will oversee bookkeeping, purchasing, project logistics, and daily office operations for a growing commercial flooring company while helping ensure financial records, materials, projects, and administrative workflows stay accurate and on schedule.
What We Offer:
- Pay starting at $60,000+ annually
- Direct-hire opportunity
- First shift
- Monday – Thursday, 7:30 AM – 4:30 PM
- Friday, 7:30 AM – 2:00 PM
- High school diploma or GED
- Previous experience in bookkeeping, accounting administration, office management, purchasing, or operations
- Working knowledge of QuickBooks required
- Strong Microsoft Excel skills required
- Strong general computer skills
- Excellent organizational and time-management skills
- Strong attention to detail and accuracy
- Ability to manage multiple projects, deadlines, and priorities simultaneously
- Professional written and verbal communication skills
- Confidence communicating with vendors, customers, project managers, and company leadership
- Proactive approach with the ability to follow issues through resolution
- Ability to work independently, take ownership of responsibilities, and anticipate what needs to be done
- Commercial construction, flooring, subcontracting, purchasing, project administration, or construction accounting experience preferred
What You’ll Do as an Office Manager – Bookkeeping & Procurement:
- Manage day-to-day bookkeeping and accounting administrative functions
- Reconcile bank accounts, credit cards, and company transactions
- Maintain accurate financial records in QuickBooks
- Process and track accounts payable and accounts receivable
- Enter vendor invoices and assign costs to the appropriate projects
- Assist with customer invoicing and monthly project billings
- Track outstanding receivables and assist with collection follow-up
- Reconcile vendor statements and investigate discrepancies
- Maintain organized financial documentation and supporting records
- Coordinate with company leadership and outside accounting professionals as needed
- Assist with month-end reconciliations and reporting
- Help maintain accurate, current project cost and financial information
- Coordinate purchasing and procurement for active construction projects
- Process purchase orders and confirm vendor orders
- Verify pricing, quantities, freight, lead times, and delivery information
- Track materials from ordering through production, shipping, delivery, and receipt
- Maintain procurement schedules across multiple projects
- Follow up with manufacturers, distributors, and vendors regarding material status
- Identify potential purchasing or delivery delays before they affect project schedules
- Coordinate deliveries with project managers, installers, warehouses, vendors, and jobsites
- Maintain order acknowledgements, shipping information, delivery tickets, and related documentation
- Assist project managers with material availability and upcoming project needs
- Coordinate between company leadership, project management, estimating, accounting, vendors, and field operations
- Maintain organized digital project and company records
- Help manage calendars, deadlines, documentation, and administrative workflows
- Monitor outstanding tasks and follow up when additional information or action is needed
- Assist with subcontractor documentation, insurance certificates, contracts, and project paperwork
- Support project setup and closeout documentation
- Help maintain and improve internal processes as the company grows
- Manage changing priorities while maintaining accuracy, urgency, and follow-through